Sponsor Options



Please note that some selections are limited. For full package descriptions and other benefits, refer to the sponsorship packages.

 

Jump to your package




Diamond Elite (Choose two)

Puppy Park 









Get ready for some adorable fun at HCIC with our puppy park sponsorship. HCIC is partnering with a local adoption shelter to provide a new and exciting opportunity for attendees – puppy play time! Attendees will have the chance to take a break from the conference and spend some quality time with adoptable puppies.

This is the perfect opportunity to show your support for a great cause and add some fun to HCIC attendees' schedules. As a sponsor, your brand will be recognized at the puppy park and in event materials. (Deadline to choose this option is September 1st. Additional fees apply. Please contact Farrah for detailed pricing.)


Stand out from the crowd this year and leave attendees with a lasting impression by sponsoring a Texas Branding Station at one of the evening receptions!  This upgraded evening reception will include a branding station with a selection of genuine leather products available for attendees to create custom brands for timeless keepsakes from HCIC 2024!  (Deadline to choose this option is September 1st. Contact Farrah to discuss sponsorship pricing.)

Diamond (Choose two)

Track 




You'll have the opportunity to sponsor a specific track, which includes a brief introduction of your company, an introduction of the speakers, and logo recognition on event signage. This sponsorship is a fantastic way to align your brand with a specific theme at HCIC and showcase your commitment to the healthcare industry.


All Master Class Workshops
Sponsor all master class workshop sessions that includes a brief introduction of your company, an introduction of the speakers, and logo recognition on event signage.

Clings






Enhance your event experience with our versatile cling sponsorship options! Choose from a variety of clings to showcase your brand and create a lasting impression on your attendees. Whether you want to decorate walls, columns, picture frames, floor graphics, elevator/escalator graphics, or any other key location, we have you covered.

Chair Drop OR

As a sponsor of a general session, you have the opportunity to provide one piece of literature or promotional item of your choice, approved by HCIC, to be placed on the chairs. This is a great way to get your message directly into the hands of attendees and increase your brand exposure.

Hotel Room Drop  OR



One sponsor-supplied item or piece of literature approved by HCIC (i.e., basic hotel room drop) will be delivered to targeted conference attendee hotel rooms staying at the official conference hotel. (Personalized or customized drops may be an additional fee).

Evening Reception with Signature Drink

This well-attended networking event is the perfect opportunity to mix and mingle with attendees, showcase your brand, and make new connections. With event signage, branded napkins, and recognition in the schedule, emails, and social media posts, you'll be sure to make a lasting impression. Plus, with only two sponsorships available, you'll have the opportunity to stand out from the competition.

Also be able to choose a "signature drink" for your reception, featuring drinks like Jimmy Buffet margaritas, Cuban mojitos, Pina Coladas, or other specialty drinks. Impress your guests with a unique touch and leave a lasting impression. (Deadline to choose this option is September, 27th.)





Platinum Elite (Choose two)

Headshot Studio 
Elevate your brand and capture memories that will last a lifetime by sponsoring a space dedicated for photographing attendees that are interested in a headshot or a fun shot to document their HCIC experience. Promotion will be executed through push notifications and emails. (Deadline to choose the option is August 1st. Limit one)

Upgraded Evening Reception








This well-attended networking event is the perfect opportunity to mix and mingle with attendees, showcase your brand, and make new connections. With event signage, branded napkins, and recognition in the schedule, emails, and social media posts, you'll be sure to make a lasting impression. Plus, with only two sponsorships available, you'll have the opportunity to stand out from the competition.

Select a signature beverage or opt for Pure Bliss Cookies featuring a custom-designed logo. Make a lasting impression on attendees with this distinctive and personalized touch! (Deadline to choose this option is September, 27th.)

Platinum (Choose two)

Introduce A General Session Keynote




The advantages of this sponsorship go beyond the keynote itself, including a brief introduction of your company, spotlighting your brand to a diverse audience, and an introduction of the keynote speaker. Also logo recognition on event signage amplifies your company's visibility, creating a strong and positive association with the event. This sponsorship is a fantastic way to showcase your commitment to the healthcare industry.

Track 

You'll have the opportunity to sponsor a specific track, which includes a brief introduction of your company, an introduction of the speakers, and logo recognition on event signage. This sponsorship is an opportunity to associate your brand commitment to the healthcare industry.
All Master Class Workshops 




Sponsor all master class workshop sessions that includes a brief introduction of your company, an introduction of the speakers, and logo recognition on event signage.




Audio Session Recordings 
Rewind is a platform granting attendees access to recorded concurrent sessions and keynote presentations. As the exclusive sponsor, your brand will be prominently showcased on printed materials and the Rewind login page. Align your brand with thought leadership, enhance networking opportunities, and make a lasting impact on the healthcare information and communications landscape.
Clings 





Enhance your event experience with our versatile cling sponsorship options! Choose from a variety of clings to showcase your brand and create a lasting impression on your attendees. Whether you want to decorate walls, columns, picture frames, floor graphics, elevator/escalator graphics, or any other key location, we have you covered.
Chair Drop OR

As a sponsor of a general session, you have the opportunity to provide one piece of literature or promotional item of your choice, approved by HCIC, to be placed on the chairs. This is a great way to get your message directly into the hands of attendees and increase your brand exposure.

Hotel Room Drop OR



One sponsor-supplied item or piece of literature approved by HCIC (i.e., basic hotel room drop) will be delivered to targeted conference attendee hotel rooms staying at the official conference hotel. (Personalized or customized drops may be an additional fee).


Evening Reception
This well-attended networking event is the perfect opportunity to mix and mingle with attendees, showcase your brand, and make new connections. With event signage, branded napkins, and recognition in the schedule, emails, and social media posts, you'll be sure to make a lasting impression. Plus, with only two sponsorships available, you'll have the opportunity to stand out from the competition.

Gold Elite (Choose one)

Audio Session Recordings 
Rewind is a platform granting attendees access to recorded concurrent sessions and keynote presentations. As the exclusive sponsor, your brand will be prominently showcased on printed materials and the Rewind login page. Align your brand with thought leadership, enhance networking opportunities, and make a lasting impact on the healthcare information and communications landscape.

Lanyards - SOLD




As the sponsor of the lanyards, your company logo will be prominently displayed on the lanyards worn by all participants, ensuring maximum exposure throughout the event. Not only will you gain valuable brand recognition, but you'll also show your support for the conference and its attendees. (Limit one)


Refreshment Break with the Exhibitors (limit one)











Elevate your brand and engage conference attendees with a refreshing sponsorship opportunity! Sponsor our exhibit hall refreshment breaks and enjoy the benefits of logo recognition on signage, in the conference brochure (if contracted pre-printing), and branded napkins. With two events included, your brand will be prominently displayed throughout the conference, attracting the attention of potential customers and industry leaders alike. Our refreshment breaks provide the perfect opportunity for attendees to network and recharge, making your brand a natural part of the conversation. (Deadline to choose this option is September, 27th.)

Upgrade one of the breaks with a choice of one of the following items:

    • VooDoo Donuts - assorted donuts OR
    • Juiceland - Cold-Pressed Bottled Juices OR
    • Johnny Beans - specialty Coffee Barista



Hotel Room Drop




One sponsor-supplied item or piece of literature (i.e., basic hotel room drop) will be delivered to targeted conference attendee hotel rooms staying at the official conference hotel. (Personalized or customized drops may be an additional fee).

Gold (Choose one)

Refreshment Break with the Exhibitors (limit one)









Elevate your brand and engage conference attendees with a refreshing sponsorship opportunity! Sponsor our exhibit hall refreshment breaks and enjoy the benefits of logo recognition on signage, in the conference brochure (if contracted pre-printing), and branded napkins. With two events included, your brand will be prominently displayed throughout the conference, attracting the attention of potential customers and industry leaders alike. Our refreshment breaks provide the perfect opportunity for attendees to network and recharge, making your brand a natural part of the conversation.

Track 




You'll have the opportunity to sponsor a specific track, which includes a brief introduction of your company, an introduction of the speakers, and logo recognition on event signage. This sponsorship is a fantastic way to align your brand with a specific theme at HCIC and showcase your commitment to the healthcare industry.


All Master Class Workshops 
Sponsor all master class workshop sessions that includes a brief introduction of your company, an introduction of the speakers, and logo recognition on event signage.
Wi-Fi Sponsorship - SOLD







Help attendees interactively participate and stay connected while at HCIC by sponsoring the Wi-Fi network. By sponsoring the conference Wi-Fi, your company will be displayed on signage at the registration desk and mentioned prior to each general session, providing valuable brand recognition to all attendees. With this exclusive sponsorship, you'll have the opportunity to customize the Wi-Fi password, ensuring that your brand is top-of-mind for all participants throughout the event. (Limit one)

Custom Room Keys - SOLD
As a sponsor, your company logo will be displayed prominently on the room keys of all conference attendees staying in the hotel. This provides an unparalleled opportunity to make a lasting impression and capture the attention of potential customers throughout their stay. (Limit one)

Badge Sponsorship 






By sponsoring the badge, your logo will be prominently displayed and seen by all attendees throughout the conference, boosting your brand visibility and awareness. With hundreds of healthcare marketing professionals in attendance, this sponsorship is an effective way to promote your brand, products, and services to a targeted audience. Don't miss out on this incredible opportunity to gain recognition and generate leads.(Deadline to choose this option is September, 27th. Limit one)


Clings  




Enhance your event experience with our versatile cling sponsorship options! Choose from a variety of clings to showcase your brand and create a lasting impression on your attendees. Whether you want to decorate walls, columns, picture frames, floor graphics, elevator/escalator graphics, or any other key location, we have you covered.

Silver Elite (Choose one)

Sunday Evening Cocktail Hour

Kick off our awards evening by sponsoring a Pre-Awards Cocktail Hour! Align your brand with excellence and achievements by sponsoring the pre-cocktail hour of our awards program. Your brand will be associated with industry recognition and demonstrate your commitment to supporting excellence in the digital healthcare space. Your brand will be prominently displayed throughout the venue, ensuring maximum exposure. A great sponsorship to forge new connections and strengthen existing ones!

New Attendee Meet and Greet Reception






This networking event presents an ideal platform to interact and connect with participants, promote your brand, and establish new relationships. This offering provides prominent visibility through event with signage, push notifications and acknowledgment in the schedule, ensuring a memorable and impactful presence.



Silver (Choose one)

Track 




You'll have the opportunity to sponsor a specific track, which includes a brief introduction of your company, an introduction of the speakers, and logo recognition on event signage. This sponsorship is a fantastic way to align your brand with a specific theme at HCIC and showcase your commitment to the healthcare industry.


Electronics Charging Stations 

Power up your brand and provide a valuable service to attendees with our electronics charging station sponsorship opportunity! Your logo/brand will be prominently displayed on one electronics charging station that is designed to power multiple mobile devices at once. The charging station will be located in a high-traffic area, such as the registration area, exhibit and meeting room foyers, etc., ensuring that your brand is seen by a wide range of potential customers and industry leaders. Attendees will appreciate the convenience of being able to charge their devices while attending the conference, and your brand will be associated with this practical and valuable service. (Deadline to choose this option is September, 8th. Limited availability)
All Master Class Workshops 


Sponsor all master class workshop sessions that includes a brief introduction of your company, an introduction of the speakers, and logo recognition on event signage. 


Registration Kiosk - SOLD
Make a lasting impression on attendees and showcase your brand with our registration kiosk sponsorship opportunity! Your logo will be prominently featured on the check-in kiosk device and wallpaper on the check-in screen for all attendees to see. With this exclusive sponsorship, your brand will be front and center throughout the badge printing and registration process, maximizing your exposure to potential customers and industry leaders. (Deadline to choose this option is September, 8th.)
Water Bottles 






Quench attendees' thirst and showcase your brand with our water bottle sponsorship opportunity! Your logo will be displayed on a reusable water bottle that will be offered to each attendee upon checking in at the HCIC registration desk. With this exclusive sponsorship, your brand will be front and center from the very beginning of the conference, maximizing your exposure to potential customers and industry leaders. (Limit one)


Clings 



Enhance your event experience with our versatile cling sponsorship options! Choose from a variety of clings to showcase your brand and create a lasting impression on your attendees. Whether you want to decorate walls, columns, picture frames, floor graphics, elevator/escalator graphics, or any other key location, we have you covered.

HCIC Scholarships 












Invest in the future of healthcare marketers and showcase your brand with our HCIC scholarship sponsorship opportunity! As a scholarship sponsor, you will be able to give away 5 registrations, your logo will be prominently listed on the scholarship form, in promotional emails, and recognized in the Onsite Guide and Notepad. By supporting leaders in the healthcare industry, your brand will be associated with innovation, leadership, and a commitment to excellence. As scholarship recipients make their mark in the industry, they will carry your brand with them, building a long-term association between your brand and success. Additional scholarships can be added for an additional fee.







Bronze Elite (Choose one)

Relaxation Stations 

Provide attendees with the ultimate relaxation experience with our Relaxation Station Sponsorship. Attendees will have the opportunity to unwind and recharge through chair massages, all thanks to your sponsorship. With only one sponsorship available, seize this chance to make a lasting impression and show your commitment to the comfort and wellbeing of conference attendees. (Deadline to choose this option is September, 27th.)

Brunch with Exhibitors


New this year! Brunch with Exhibitors! Take advantage of this upgraded breakfast experience!

Wednesday morning exhibit hall session will include a morning brunch for attendees with classic brunch culinary favorites!

Be the first to sponsor this new upgraded breakfast and elevate your brand and engage with conference attendees.

Sponsor benefits include logo recognition on signage, email promotions, push notification, promotion of sponsorship in the conference brochure (if contracted pre-printing), and branded napkins. 
Putting Green Station

We’re excited to invite you to become a sponsor of our conference putting green!

Help attendees take a break! As one of our valued sponsors, your brand will have prime visibility in high-traffic areas where attendees gather to relax, network, and sharpen their putting skills!  







Bronze (Choose one)

Sponsor Breakfast

Looking to make a big impact at HCIC? Become the named sponsor of one or two of the breakfasts that are available! With this exciting opportunity, you will be able to start the day off right by having your brand front and center. This option includes logo recognition before the session begins on the stage screen, on the event signage, branded napkins at the breakfast, promotional emails and push notifications.



Hydration Stations 







Attendees can stay refreshed and hydrated throughout the conference with HCIC's Hydration Stations! Your brand will be clinged to the water stations and will be located in high-traffic areas such as the registration area, outside session rooms, inside breakout rooms, and in the exhibit hall. With only one sponsorship available, don't miss your chance to make a positive impact on attendees and ensure they stay energized and focused throughout the event.


Mobile App Sponsorship 
Your brand will be prominently displayed on the splash page of the Event App, giving you prime real estate that every attendee will see when they launch the app.

Coffee Travel Mugs 






Allow attendees to start their day on the right foot with a cup of coffee. The coffee travel mug sponsorship offers you the opportunity to showcase your brand on a reusable coffee mug that will be offered to each attendee upon checking in at the HCIC registration desk. Attendees will appreciate the convenience and practicality of their new mug, and you'll love the exposure that comes with it.



Full-Page Ad in Onsite Guide 



Take the opportunity to provide a full-page advertisement in the HCIC Onsite Guide, giving your brand and message additional exposure to all HCIC attendees. Your advertisement will be seen by a captive audience, so don't miss this opportunity to promote your brand and increase your reach.

Mobile App Push Notifications



Send one scheduled push notification to attendees using the HCIC mobile app. The content and timing of the notification must be approved by HCIC, but when done right, this sponsorship can deliver results.



Beverage Breaks

Keep the energy and productivity high at HCIC with our Beverage Breaks in the Foyer Sponsorship! You'll have the opportunity to sponsor these breaks at four events, and your brand will be front and center with logo recognition on signage, branded napkins, and recognition in the conference marketing piece. Attendees will appreciate the refreshment and boost, and you'll love the exposure and recognition your brand will receive.

Patron (Choose one)

Banner Stand Placement

You'll have the opportunity to advertise your brand with a banner stand that will be displayed during the conference. Strategic placement of the banner stand will be mutually determined onsite and will be located in either the registration area, in the foyers, or near the exhibit hall. You'll have the flexibility to supply your own banner stand, allowing you to truly make it your own. (Banner stand not to exceed 80"hx33.5"w.

Make your brand shine at the HCIC by personalizing one of our branded swag items from our swag wall with your logo. Choose from a range of customizable options like lip balm, candy, hand sanitizer, and more. Our swag unit is prominently featured in high-traffic conference area near registration, ensuring that attendees can grab their conference "freebies" throughout the event. Let your brand travel home with our attendees and gain recognition beyond the conference space!



Conference Evaluations

Sponsors will be able to add their logo on the evaluation survey and the evaluation emails, putting your brand in front of every attendee who completes the survey. Push notification reminders will be sent during the conference to all attendees.  Additionally, you'll provide a $100 prize each day during the conference, adding an extra level of excitement and incentive for attendees to complete the evaluation. This sponsorship includes a limit of one sponsor, giving you the exclusive opportunity to make a lasting impression and show your commitment to the success of HCIC.

Mobile App Push Notifications


Send one scheduled push notification to attendees using the HCIC mobile app. The content and timing of the notification must be approved by HCIC, but when done right, this sponsorship can deliver results.



Exhibit/Sponsor Sign up

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