Important Exhibitor Information

Booth Sign up

Sign up for booth space for HCIC and the virtual conference early to ensure prime exhibitors placement, as space is limited. Early discount registration ended on June 4, 2021. 

Booth Attendees

Register booth attendees before the early registration discount ends on September 10, 2021. Have your email and registration code handy when registering attendees. (the registration code is on the confirmation email that was sent after signing up to exhibit or sponsor)

Hotel

Book your hotel early to get the room you want. The discounted conference rate ends on Friday, October 8, 2021, but the reserved block of rooms may fill up sooner, so book your hotel room today.

Other Due Dates

  • Logo in HCIC marketing material (if contracted by June 11, 2021)
  • Passport prizes due 9/10/21
  • On-site guide ads due 9/10/21
  • Swag bag email links due 10/15/21
  • Ship branded items to hotel by 10/28/21
*Not all vendors who participate in being a sponsor or exhibitor have the above items. Please reference your Exhibitor/Sponsor email confirmation for the specifics on your purchase.

Please send all assets to fhunt@greystone.net)

Exhibit Hall Hours

6 hours of Exhibit Hall Time!!!

Tuesday, November 2, 2021

Exhibitor Set-Up
Noon-4:00pm
Opening Reception
6:00-7:30pm

Wednesday, November 3, 2021

Break
9:15-10:15am
Break
2:00-3:00pm
Reception
5:15-6:45pm

Thursday, November 4, 2021

Break
9:00-10:00am
Exhibit Tear-Down
10:15am-12:30pm

(Hours subject to change)

Virtual Conference

Mark your calendars for the Virtual Conference being held on December 16-17, 2021.

    FAQs

    Q: Will you extend the early rate deadline?

    A: Deadlines are firm and we do not make exceptions

    Q: Is the exhibit hall carpeted?

    A: Yes, the exhibit hall is always carpeted. You do not have to order carpet for your booth unless you want a special color, size, etc.

    Q: Is there WiFi in the exhibit hall?

    A: Yes, there is WiFi in the entire meeting space, including exhibit hall. However, WiFi can be spotty at hotels, so if you’re doing demos, running videos, etc., you may want to order a hard-wired line.

    Q: Is the exhibit hall open to attendees during the session hours?

    A: No. Exhibitors have access to the exhibit hall at all times, while attendees have access only during open exhibit hours.

    Q: Do you have to be a sponsor in order to exhibit? 

    A: While we encourage sponsorship for maximum visibility, you don’t need to sponsor in order to exhibit.

    Q: Where will the food stations be located in the exhibit hall?

    A: We move the food/coffee/beverages around to different aisles at each function.  However, the bars for receptions will always be in the back.

    Q: Can exhibitors attend the sessions, luncheons, etc?

    A: Yes, Absolutely!